Be Efficient
Services
Expert care requires an expert foundation.
High-level system optimisation and practice management solutions tailored to your unique workflow. Providing the expertise of an in-house Practice Manager with the flexibility of a remote partner.
The Optimisation Package:
Audit & Review
Are you running your clinic on the bare basics because you don’t know how to use all of Splose’s features, or because you set Splose up yourself in the craziness of setting up your entire business? Many clinicians find themselves "just getting by" with Splose, losing hours to manual workarounds because the initial setup was never done correctly or you simply don’t know what you are doing nor do you have the time to figure it out! If you feel like you’re working for your software—rather than it working for you— You’ve come to the right place!
Before we change anything, we evaluate. We’ll move beyond the basics to eliminate manual handling, secure your revenue, and automate the mundane.
System Upgrades &
System Setups
Stop struggling with settings and start scaling. Whether you’re launching a brand-new clinic or migrating to Splose, I specialise in building Splose systems for Allied Health Clinics that are compliant and high-performing from day one.
Already established but feeling the friction? I’ll take the findings from your Audit & Review and implement the precise upgrades, automations, and refinements needed to reclaim your time.
Whether it's a full build-out or a targeted workflow refinement, I’ll give you the seamless backend you’ve been waiting for.
Specialist Practice
Management Solutions
You didn’t start your clinic to spend your evenings and weekends being the Practice Manager. For clinicians who want to stay in the clinic and leave the operations to an expert, offering a long-term partnership, providing high-level practice management solutions needed to keep your systems running at peak performance, ensuring your practice remains scalable and your weekends remain yours.
The Optimisation Package: Audit & Review
Let me guess... you’ve been burning the candle at both ends. You’re trying to navigate the operational demands of a growing practice while showing up for your clients with the energy they deserve.
Does your current "workflow" look like this?
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Drafting clinical notes in the car between appointments.
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Losing your nights and weekends to a never-ending inbox.
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The constant, heavy feeling that you’re never quite caught up.
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Frantically responding to enquiries in the three-minute gaps between sessions.
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Waking up at 3:00 am, remembering the one task that slipped through the cracks.
Sound familiar? I see this every day. Almost every clinician who reaches out to Be Efficient Administration is in this exact position—driven by a passion for their clients, but weighed down by the "business" of healthcare. You have a deep desire for things to be better, but "doing it alone" has reached its limit.
The magic happens when you stop being the "everything person" and start being the Clinician.
As a Founding Member of the Splose Admin Partner Network, I bring years of Allied Health experience to your back-end operations. I don't just "help with admin”, I build the high-performing infrastructure that allows you to finally breathe easy.
When your systems are engineered for precision and you have an expert managing the heavy lifting, you don't just get an efficient practice, you get your life back!
Let’s share the load, streamline your journey, and get you back to actually enjoying your weekends.
Following a proven three-stage approach designed to transition your practice from administrative overwhelm to operational excellence.
The Audit & Review
Before we build, we evaluate. Performing a deep-dive audit into your current systems—specialising in Splose—to identify technical bottlenecks, compliance gaps, and workflow frictions.
You may feel like you’re working for your software, rather than your software working for you. This audit targets common pain points clinicians face: mastering the system's full functionality so you can reclaim lost time and eliminate manual handling . We move beyond "making it work" to create a high-performance system that automates the mundane, secures your revenue, and clears the mental load of a messy backend.
Areas of Review:
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Client onboarding journey
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Workspace, Locations, Tags, Services and Appointments Types
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Forms, Automations, Communication, Letters and Progress note templates
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Finance and invoicing settings
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Client Data
You will receive a comprehensive report of my findings and a 1:1 strategy call to walk through the best roadmap for your specific goals.
Investment: $799
System Upgrades & System Setups
With the information we uncover inside the Audit & Review, we'll be able to see what areas of your system need upgrading, what areas can be used more efficiently and where you’ll be able to save hours streamlining some of your processes. Once we’ve defined the strategy, I take the technical weight off your shoulders. Moving into your systems to implement the precise optimisations, automations, and changes required to streamline your practice. Whether it’s a full Splose setup or a targeted workflow refinement, I handle the execution from start to finish.
Investment:
Custom quote provided based on your specific requirements and you will have the option to choose which upgrades you implement and at what speed.
Specialist Practice Management Solutions
The complete "back-office" solution for your clinic. I act as a seamless extension of your practice, managing the entire lifecycle of your clients and your daily operations.
The Client Journey & Communication
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End-to-End Enquiry Management: Managing your inbox enquiries, ensuring every potential client receives a professional and timely first touchpoint.
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Strategic Onboarding: Mapping out and executing your full client journey, from the initial enquiry through to successful onboarding and first appointment.
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Seamless Scheduling: Calendar management, including bookings, rescheduling, and reminder sequences to minimise no-shows and cancellations.
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Professional Correspondence: Handling all ongoing client communication and provider liaison with a warm, expert tone.
Clinical Admin & Compliance
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Referral & Forms Management: Managing referrals, MHCPs, and EPCs. Ensuring all intake forms, consent documents, and case files are complete and compliant.
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NDIS Coordination: Specialised support for NDIS participants, including the creation and management of Service Agreements, Schedules of Support, and direct correspondence with Plan Managers and Support Coordinators.
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Data Integrity: Maintaining and auditing client records within your Practice Management Software to ensure data is accurate and up to date.
Financial Workflow & Reporting
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Daily Billing & Rebates: Creating and sending invoices and processing Medicare rebates.
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Financial Reconciliation: Reconciling invoices, tracking payments, and professionally following up on outstanding accounts to protect your cash flow.
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Weekly Practice Reporting: Providing you with clear, weekly snapshots of practice performance, billables, and administrative status.
Systems & Strategy
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Custom SOP Development: I don’t just do the work; I document it. I write comprehensive Standard Operating Procedures (SOPs) tailored specifically to your business processes, ensuring your practice has a permanent blueprint for success.
Investment: Retainer packages available.
Starting from $1200
With extensive experience navigating the complexities of healthcare operations, Be Efficient Administration provides high-level practice management solutions across platforms including Splose, Zanda and Halaxy. As a founding member of the Splose Admin Partner Network, I provide high-level technical expertise specialising exclusively in comprehensive system audits and bespoke platform setups.
